How to Send Documents Securely Via Gmail: When sending attachments through emails, it’s important to consider the sensitive nature of the information they may contain. While the intended recipient should have access to the attachments, anyone with access to the email account or device may also be able to view and share them. To address this concern, Gmail offers a feature called Confidential Mode. This feature allows you to send emails and attachments that cannot be downloaded or printed, and can also be secured with a passcode. In this article, we will discuss how to use Confidential Mode in Gmail to send secure email attachments on both mobile and PC devices.
How to Send Documents Securely Via Gmail
To send documents securely via Gmail, you can use Google’s built-in feature called “Confidential Mode.” This feature allows you to send an email with an expiration date and passcode, so that only the intended recipient can view the contents of the email. To use Confidential Mode:
- Compose a new email as you normally would.
- Click on the lock icon next to the “Send” button.
- Set an expiration date and passcode, if desired.
- Send the email as you normally would.
You can also use another tool such as Google Drive, OneDrive, or Dropbox to share the document with a link, which will allow the recipient to view the document without having to download it.
Another option is to encrypt the file before sending it with a tool like GnuPG or 7-Zip, which will protect the contents of the file from being read by anyone other than the intended recipient.
Please note that encryption is not foolproof and it’s important that the recipient has the necessary software to open the encrypted file.